Eureka County Recreation Board
EUREKA COUNTY RECREATION BOARD MEMBERS
Elmer Porter, Chairman
Robin Hicks, Secretary
Rich McKay, Commissioner Member
Darlene Moody, Member
Natosha Clugage, Member
The Recreation Board meets quarterly and for special meetings when needed.
Agendas are posted 3 business days before each meeting.
Those wanting items on the agenda are requested to contact the the Recreation Board Secretary at least 5 business days before the agenda is posted.
Request forms can be sent to the board secretary and/or board chairperson for possible placement on the agenda.
Download the Rec Board Donation Request Form
EUREKA COUNTY RECREATION BOARD REQUEST GUIDELINES:
Purchases of goods and services should be made locally if said goods and/or services are available locally and at a relatively competitive price. (The intention is to keep donated dollars in the local community and support local businesses)
Requestors should be prepared to discuss the following when requesting a rec board donation:
Estimated number of total attendees
Estimated number of attendees that will travel to Eureka for the event
If this is a recurring event, how many attendees attending the last event
How are you marketing your event and how do you plan to maintain or grow the number of attendees?
Requestor should provide the following when submitting receipts
Number of attendees/participants
Estimated Gross Proceeds from event and how monies are applied to reduce overall cost/profit (The intention is to measure success of an event and to allow rec board to track the growth of annual events)
Develop list of donation recipients and status of receipt compliance so we can monitor (spreadsheet attached)
Expenses for alcohol are not reimbursable. Any receipts submitted with alcohol as a line item will not be reimbursed.
Requestors should itemize amount of donations received from other parties on the Donations Request Form to the Rec Board.
After the conclusion of a Rec Board funded event/project, requestor will come to the next scheduled Rec Board meeting to provide an update to the board providing the information initially requested in items 1,2,4 & 6 listed above
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